STARWARD BOUND, INC.
Article I: Name and Object
- This organization shall be known as STARWARD BOUND, INC., under which
name it is incorporated as a non-profit organization according to the laws of
the State of Ohio. The principal place of business of this organization shall
be the State of Ohio but its members may reside elsewhere.
- STARWARD BOUND, INC. is a non-profit literary and educational organization
dedicated to the promotion and appreciation of speculative fiction.
Article II: Membership
- Membership is open to anyone regardless of race, creed, sex, age, or planet
of origin, except those persons whose membership has been previously terminated.
Membership is established by paying the required dues and furnishing the club with
information necessary for club operations. Membership may be voluntarily withdrawn
by providing the corporation with written notice. Voluntary withdrawal of membership
dues does not entitle the member to a refund of any part of dues already paid.
Membership extends for twelve months from the previous payment of dues, whichever is
later. A membership may be extended by a vote of the majority of members present at
a meeting. Membership dues are set by the same procedures as set forth for amendments
of the bylaws. Nonmembers attending functions sponsored by STARWARD BOUND do not
acquire membership in the corporation by such attendance regardless of any fee paid
for such attendance.
- Membership types are as follows:
- Regular. Open to any Individual. Member may participate in all STARWARD
BOUND activities and is entitled to one vote during elections and during meetings.
- Group. Open to any group of individuals living at one address. Each individual
of the group may participate in all STARWARD BOUND activities. Each paid member is
entitled to vote during elections and during meetings.
- Corporate. Open to any corporation. This entitles one person selected by the
member corporation to participate in all STARWARD BOUND activities and that person
may vote at elections and during meetings.
- A member whose actions may cause damage to the reputation of the corporation
may be subject to censure, suspension of membership, or termination of membership.
Such action may only be taken by a two-thirds (2/3) majority vote of the members
present at a special meeting called for consideration of such action. All
corporation members must be notified in writing of such a meeting at least two
weeks in advance of the meeting. A person whose membership is terminated is
permanently prohibited from participation in all corporation activities that
are not explicitly listed as open to the public. Such a person may rejoin
the corporation only after a vote by a two-thirds (2/3) majority of the members
present at a special meeting called for consideration of the matter. All
corporation members must be notified of the meeting in writing at least two
weeks In advance of the meeting. Under no circumstances is a member under
suspension or termination eligible for a refund of any part of their dues.
Article III: Board of Trustees and Officers
The Board of Trustees shall consist of five members of the corporation
elected annually. Officers of the corporation shall consist of a President,
Vice President, Secretary, and Treasurer. These officers will serve as trustees.
One person may hold more than one office. Additional trustees will be elected
to bring the total number of trustees to five. Election of the officers and
trustees shall be held at the first business meeting on or after May 1. An
officer or trustee position may be declared vacant upon the holder's resignation
or if the holder fails to attend three consecutive regularly scheduled business
Article IV: Officer’s and Trustees’ Duties
- The President shall preside at meetings, prepare an agenda, execute the
bylaws, and perform any such actions as may be authorized by the membership.
In the temporary absence of another officer, the President may assume the
duties of the absent officer or appoint someone to do so.
- The Vice-President shall assume the duties of the President in the
President’s absence. The Vice-President also serves as Chair of the
Grievance Committee. The Vice-President may perform other duties as
delegated by the President.
- The Secretary shall be responsible for the following:
- Taking and reading the minutes of the business meetings.
- Official corporation correspondence, except as may be delegated to other
officers or committee chairs.
- Maintenance of the corporation history and copies of corporation
correspondence and minutes of meetings.
- The Treasurer shall be responsible for the following:
- Receive and disburse funds, keep accurate records, and present an
audited financial report at the first business meeting after the audit
- The treasurer shall present a current income statement and balance
sheet at each scheduled business meeting.
- The treasurer may disburse funds up to $25 to further club activities
at his discretion. The treasurer will also disburse funds as directed by
votes of membership or in an emergency as directed by a majority vote of a
quorum of trustees.
- The treasurer must be eligible to be bonded. The treasurer will obtain,
at the corporation's expense, a position security bond In the amount of 150%
of the previous year’s maximum treasury balance.
- The Board of Trustees will be responsible for insuring that the corporation
does not incur debts beyond its ability to pay and that the corporation’s treasury
is used responsibly to further the corporation's Interests.
Article V: Elections
- Any member may enter a member's name in nomination. Nominations shall be
given to the election coordinator between February 1 and the April business
meeting. The election coordinator will obtain acceptance/declination by each
nominee by midnight following the April meeting. Verification of acceptance
will be given to the Secretary prior to the election. Ballots containing the
nominees' names will be mailed to all members within two weeks of the class of
nominations. Mail-in ballots must have the name and membership number of the
submitter to be valid. Elections will be held at the May business meeting.
Valid ballots received prior to the election will be counted for the election.
The nominees receiving the greatest number of votes for each position will win.
Ties will be resolved by the flip of an honest coin.
- In the event an officer or trustee position becomes vacant, a special
election will be held at the next scheduled business meeting. The person
receiving the greatest number of votes will fill the position for the
remainder of the term of that officer.
Article VI: Meetings
- A business meeting shall be scheduled monthly. The May meeting shall
constitute the annual meeting for the election of trustees. A trustee
must be present at the business meeting in order to conduct business.
- Emergency meetings may be called by any trustee. They must attempt
to notify all members. A quorum (a majority of the trustees) must be
present to conduct business at an emergency meeting. Minutes of each
emergency meeting shall be read at the next scheduled business meeting.
- Any trustee may call a trustees’ meeting as required. A quorum of
trustees must be present for any business to be conducted. Minutes of
such a trustees’ meeting shall be read at the next scheduled business meeting.
- Presence at any meeting shall be either in person or by any electronic
means that allows full interaction with all other participants. General
business meetings are free and open to the public.
Article VII: Committees
- Standing committees and special committees may be established by a
vote of the membership of the corporation. The President may also appoint
Special Committees as required. Each committee shall have a Chair.
- The Grievance Committee is a permanent standing committee charged with
investigating grievances brought by members of the corporation against other
members, trustees, or officers of the corporation. The Chair of the Grievance
Committee is the Vice President. It shall have at least two other members
appointed by the Board of Trustees. If a committee member has a conflict of
interest on an issue, a temporary member of the committee will be selected
by the trustees for the duration of that issue. The Grievance Committee will
investigate grievances submitted to it and, if necessary, recommend action to
be taken by the membership. The investigation will be conducted with all
- Recommendations by the committee must be approved by a majority of the
committee members. The investigation will include talking with all relevant
parties. Written statements will be taken as deemed necessary. All
recommendations of the committee must be made in writing to all members of
the corporation. If a member feels that the committee has not conducted an
investigation to their satisfaction, the member may bring the matter before
the full membership at a meeting.
Article VIII: Special Interest Groups (SIGs)
A SIG may be formed by vote of the membership. Each SIG shall have a
purpose specified when proposed for formation. Each SIG shall have a Chair.
The SIG Chair is responsible for scheduling SIG activities, notifying members
of the schedule or changes to the schedule. SIG activities shall be consistent
with the purpose given at the formation of the SIG. The SIG Chair is answerable
to the trustees and members of the corporation for the SIG activities.
Attendance at SIG activities is open to all members of the corporation
and their minor dependents. Other persons may attend for the purpose of
evaluating joining the corporation. Attendance is limited to three SIG
meetings. After the third attendance, that person will be required to
join the corporation to continue their participation.
Article IX: Amending the Bylaws
Amendments to the bylaws may be proposed by any member of the corporation.
After an amendment to the bylaws has been proposed, written notice will be
given to the members of the corporation of the proposed amendment and the date
of the meeting where the vote will be held on the amendment. Also included
will be a ballot for mail-in vote on the amendment. This mailing must occur
at least two weeks prior to the meeting when the vote will be held. The
member proposing the amendment must privately finance this mailing if the
corporation's schedule is not as speedy as the member wishes. The proposed
amendment shall be adopted if a three-fourths (3/4) majority is obtained
from the members present and valid mail-in ballots. Valid mail-in ballots
are those which Include the member's name and membership number.
Article X: Dissolution
This corporation shall exist in perpetuity or until it is dissolved by an
amendment to the bylaws. In the event of dissolution, all debts will be paid
from available corporation funds. All surplus funds after payment of debts
will be donated to a non-profit organization chosen by majority vote.
Article XI: Rules and Regulations
The corporation will be governed at all times by the laws and regulations
of the State of Ohio, and all other laws applicable to its operation.
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This page last reviewed/updated: 11-Jul-2015 DMM